• Home
  • 2021 Employment Opportunities

Employment Opportunities


Job Title: Virtual Administrative Assistant (Home Based) – freelance, contract position

Applications close: June 11th, 2021

Start Date:  June 21, 2021

Job Title:Virtual Administrative Assistant (Home Based) – contract position

We are currently seeking a Virtual Administrative Assistant to join our growing and hardworking association. This role will report directly to the Board of Directors.  Working knowledge of Membership software (Wild Apricot) would be positive, but the willingness to learn the program would be acceptable.   Please send cover letter and resume in PDF format and use the job title in the subject line of your email. Only applicants being considered will be contacted; thank you for your understanding.   Email: president@lymphontario.ca

Association: Lymphedema Association of Ontario (herein referred to as the LAO)

Location: Ontario

Monthly time commitment: 5-10hours/week.  Additional hours may be required during Annual General Meeting and fundraising events.  Any additional hours will be agreed to prior to work commencing.

This is a contract position and as such the Virtual Assistant is not an employee of the LAO and does not have any rights to any LAO employee benefits, entitlement or advantage.  The successful candidate will provide their own computer and phone and internet at no additional expense to the LAO.  The LAO will provide any software and licenses to technology and programs currently being utilized by the LAO.  This may include access and licensing to Wild Apricot, Zoom, financial software packages and any other software as required.

Terms of Contract:  This is annual contract beginning June 21st, 2021.  Either party can terminate with 30 days written notice. Annual appraisal will be done.

Services may include (not limited to):

  • General Administration and Member Management

  • Database management will include but is not limited to using Wild Apricot software for LAO membership, therapist profiles and interactive map.

  • Calendar management and scheduling of meetings using Zoom

  • Presentation decks – proofing and formatting using provided graphic layouts and content provided by the Board of Directors.  

  • Manage incoming mail and prepare mail for disbursement to Board Members and community partners

  • Preparing training manual/documentation of tasks.

  • Update Therapist list regularly for Interactive map and also for Directory – keep track on a monthly basis (eg. Pathways mailing)

  • Preparation of membership list for Pathways mailing (quarterly)

  • Preparation of membership list and advertisers for Directory (annually)

  • When requested, mail out requests for pamphlets/information.and AGM information to non-email members and other requests.

  • Process new applications/membership – online, emails, follow-ups and mailings

  • When requested send welcome letter/email, Pathways magazine, pamphlet, Patient card and other materials. 

  • Corporate Members

  • Logo on website, directories, filing CDT certificates, advertising files for Directory newsletter.  The newsletter is created in Wild Apricot and formatting assistance is required.  The Therapist and Corporate listings are done in InDesign.  

  • Financials -working in conjunction with the President and/or Treasurer and  LAO Bookkeeper.  Posting on the website for AGM. The software being used is Simply Accounting.

  • Invoicing – done through Wild Apricot

  • Manage aging receivables – follow up by email and call with members who have let their memberships lapse.

  • Process payments – for sponsors – call to verify when required.

  • Account reconciliation if required mainly Bookkeeper responsibility

  • Process donations (mail, walk and in memory of) in addition to Canada Helps donations United Way etc. and create donation receipts.

  • Special Event/Project Coordination 

  • Assist with the Annual General Meeting, send out email blasts to members, attend, when requested, take meeting notes and minutes

  • Program and event registrations

  • Assist the Board team with fundraising events,

  • Venue sourcing and booking – for Annual General meetings, board meetings etc

  • Mass mailings/emails including, but not limited to the holiday donation campaign

  • Lymphedema Awareness events, fundraising events etc.

Hours & Invoicing:  

  • Virtual Administrative Assistant will be compensated $20-25/hour (+HST if applicable) depending on experience

  • Invoices will be submitted at the end of each month to the President and/or Board designate

  • Invoices to provide details of tasks performed.

  • Anticipated number of hours to be worked per month 30-40 dedicated hours.  

Once the 40 hours mark has been reached, the Virtual Administrative Assistant will advise via email to the President and/or Board designate and additional hours may be approved, in writing, depending upon the nature of the work that is outstanding.

  • Invoices will indicate the number of hours worked and the key details of the activities and services provided. 

Please note, all information, verbal or written, which is received, created or seen is to be kept confidential.  The Board of Directors will require a signed statement of Confidentiality and Conflict of Interest

Lymphedema Association of Ontario
Mailing Address: 262-2869 Bloor St. W., Toronto, ON M8X 1B3 Canada
1-877-723-0033 | 416-410-2250 | info@lymphontario.ca

Copyright 2020  |  Registered as Lymphovenous Association of Ontario  |  Charitable Registration # 87165 5049 RR0001 |  Disclaimer |  Privacy Policy

Powered by Wild Apricot Membership Software